What Does it Mean to Have a Document Notarized With a Notary Public?



What Does it Mean to Have a Document Notarized With a Notary Public?

    by Notary Course Online
  • April 19, 2024

Exploring the Significance of Notarization

Every year, Americans collectively notarize an astounding 1.25 billion documents, each marking a significant moment in someone’s life journey.

Consider a couple in Montana seeking to purchase a new home in Texas to be closer to their grandchildren. Or a son in South Carolina requiring power of attorney to care for an ailing parent. These life-altering events often hinge on the access to – and approval by – a notary public.

The Importance of Notarizing a Document

Notarizing a document extends far beyond a mere formality. It serves as a crucial step in ensuring trust and authenticity in legal transactions. Whether buying a home or establishing power of attorney, clarity and certainty are paramount and cannot be compromised.

A notary public, appointed by a state government, plays a pivotal role in deterring fraud. They witness the signing of important documents, verify the identity of signers, ensure their willingness to sign, and confirm their awareness of the document’s contents or transaction.

Institutions place immense trust in notaries, relying on them to authenticate essential documents. A notary’s seal signifies that they have verified the transaction’s authenticity and proper execution, akin to swearing under oath in a court of law.

Modernizing the Notary Process

Traditionally, getting documents notarized has been a cumbersome and time-consuming ordeal. For over a century, individuals have had to locate and physically confirm or schedule a visit to a notary public to verify their signature.

The use of mobile notaries has simplified this process by having a notary come to you, notarization, eliminating the need for wasted time and travel trying to find an available notary. With some mobile notary services available 24/7, these service providers ensure convenience and accessibility for their clients. 


The entire process takes far less time than the average trip to a bank or post office. Additionally, if you don’t have a printer available, mobile notaries can print documents for you and often provide a paperless PDF copy for their clients upon request.

How Mobile Notaries Work

Mobile notaries will prioritize your schedule, offering flexibility and efficiency in notarizing your documents. To avail yourself of mobile notarization services:

  • Quick Internet Search: Search Engines can provide you with a quick list of top-rated mobile notary providers in your local area. The best mobile notaries have easy to navigate websites that include pricing and appointment booking.
  • Documents: Print out your documents. It’s essential not to sign the document until you’re in the presence of the notary. No printer? Let the mobile notary take care of the printing for you and bring the documents to your appointment.
  • Scheduling the Signing Appointment: The flexibility of using a mobile notary service allows you to choose the time and location for your signing. Provide all necessary details required to complete the signing when booking with the notary. Confirm the fee that will be due to the notary and what forms of payment will be accepted.
  • Signing Process: The notary will meet you at the agreed time and place. They will verify your identity through the use of government issued photo identification. You will then sign the document in the presence of the notary, ensuring legal compliance and authenticity.
  • Notarization: Witness as the online notary completes the notarization process.
  • Document Accessibility: If you need a copy of your notarized document in PDF, check with your mobile notary to see if they also offer mobile scanning or a photo to PDF converter. That way you have a digital copy ready for printing or sharing online as needed.





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