What is a Notary Public?

If you’ve ever had to sign an important legal document—like a loan agreement, power of attorney, or real estate contract—you’ve probably encountered a notary public. But what exactly is a notary, and why are they necessary? Whether you’re considering becoming one or just curious, here’s everything you need to know about notaries and their role in public service.

Definition of a Notary Public

A notary public is a state-appointed official authorized to witness and certify the signing of important documents. Their main role is to prevent fraud by verifying the identity of signers, ensuring they’re signing willingly and with full understanding of the document’s contents.

Notaries are considered public servants, meaning they act as neutral witnesses on behalf of the state—not one of the parties involved in a transaction.

What Does a Notary Do?

The responsibilities of a notary public include:

• Verifying Identity: Ensuring signers are who they claim to be, typically using government-issued photo identification.
• Administering Oaths and Affirmations: For sworn statements or affidavits.
• Witnessing Signatures: Confirming that documents are signed in the notary’s presence.
• Certifying Copies: In some states, notaries can also certify that copies of documents are true and accurate.

For California notaries, duties are governed by state law. You can find more detailed guidance on the California Secretary of State’s Notary Public page.

Why Are Notaries Important?

In an age of increasing identity theft and document fraud, notaries play a critical role in protecting individuals and businesses alike. Their seal and signature provide assurance that a document was signed correctly, by the right person, and under legal conditions.

Common documents that require notarization include:

• Loan and mortgage paperwork
• Real estate deeds
• Wills and trusts
• Contracts and business agreements
• Affidavits and sworn statements

How Do You Become a Notary Public?

Requirements vary by state, but in California, becoming a notary involves:

1. Taking a State-Approved Notary Course
   You can start by enrolling in our California Notary Training Course, which meets all state education requirements.
2. Passing the State Exam
   After completing the course, you must pass a written exam administered by the state. You can prepare using our California Notary Practice Exam.
3. Filing Paperwork & Undergoing a Background Check
   You’ll submit an application and fingerprint background check through Live Scan.
4. Purchasing Supplies and a Surety Bond
   All notaries need tools like a notary journal, seal, and a $15,000 surety bond. We offer complete notary supply kits to help you get started.
5. Taking the Oath of Office
   Your final step is filing your bond and taking your oath at your county clerk’s office.

💡 Interested in a step-by-step guide? Check out our blog post on How to Become a Notary in California.

Who Can Become a Notary?

In most states, the basic requirements to become a notary include:

• Being at least 18 years old
• Being a legal resident of the state
• Having no felony convictions
• Completing any required training and passing an exam

Check out the detailed California Requirements.

How Much Can a Notary Make?

Notary income varies based on how often you work and what services you offer. In California, the maximum fee for most notarizations is $15 per signature. However, many notaries increase their income by offering:

• Mobile Notary Services
• Loan Signing Services (with additional certification)
• After-hours or weekend appointments

Explore the earning potential and flexibility in our post on How Much Do Notaries Make in California.

Final Thoughts

A notary public plays a key role in upholding the integrity of legal and financial documents. Whether you’re looking to add a valuable skill to your resume or start a flexible side hustle, becoming a notary is a rewarding and accessible path.

Ready to begin your notary journey? Enroll in our online notary course and take the first step toward certification today!